I have turned up to a few clubs, usually pre-arranged, but sometimes I've arrived and the people there had no idea I was coming. Other times I have just seen a track (e.g. Eachills Wood) and popped my head around the gate and said hello.
I have always had a warm welcome and I can honestly say that while being MEW editor may provide something to talk about and make it easier to get a look around the club workshop, my impression is that I haven't been given particularly privileged treatment. On all my visits I have met people who haven't got a clue who I am but they are always up for a talk.
I do think the fact that I'm not exactly shy may help, I suspect that some people's negative experiences are partly the awkwardness resulting from both parties not being sure what to talk about.
It's probably a good idea for clubs to have a simple procedure for welcome potential new members. In no particular order something like:
Introduce yourself
Ask for their details and main area of interest (and write them down).
Give them a list of forthcoming events and a membership form!
Ask if they have any experience, area novice or are just someone 'finding out more'.
Ask if they have brought anything along – they may well have a model or something else in the car they would like to show off or ask questions about, but are not sure if they should mention it.
If a beginner offer them a spare back issue of ME or MEW!
Briefly explain the setup and any important safety rules – tell them where the loo is and that they are welcome to use it.
If it's a busy event (e.g. public running) tell them a safe place to observe from (e.g. beside the steam up area) and tell them not to be afraid to ask questions, but to be aware that people will need to keep an eye on their locos and will be eager to get on the track.
If at an indoor event try and involve them in a discussion with a small group, don't be afraid to leave them alone, but pop back after a while, or ask another member or two to have a word with them.
If interested in locos and some are running see if it's possible for them to get a ride.
Introduce them to a couple of other people, even if just to say "This is Jim, he looks after our signalling" or "Bob is our welding guru"…
Offer a cup of tea or coffees (if possible).
Pass the details on to the club secretary who will make sure they get sent some further information by post or email.
My big tip for people visiting a club for the first time is BE INTERESTED! If you just lurk in the background, people will assume you want to be left alone. Approach people and ask open questions 'Is this your model?' begs for a yes or no answer. Ask 'what is this a model of and what was involved in making it?' or 'How did you get into model engineering?' and you are starting a conversation.
Neil